Mitigate Enrollment Risk. Accelerate Clinical Trials.
AI-powered aggregation of complete clinical histories from any source (including individual providers, National Exchanges, labs, imaging, pharmacy, and more)—enabling protocol-aligned eligibility verification and faster, more confident enrollment decisions.
Complete Clinical Data
Aggregates records across multiple sources for a comprehensive patient view.
Protocol-Aligned Validation
AI evaluates inclusion/exclusion criteria and flags risks early.
Decision-Ready Output
Concise clinical summaries that drive confident decisions faster.
The Industry's Leading Eligibility Verification Platform
Verify Earlier
Confirm eligibility before patients reach sites.
Reduce Risk
Identify ineligible patients and gaps upfront.
Reduce Burden
Minimal site effort. Maximum clarity.
Accelerate Trials
Faster decisions. Fewer screen failures.
CRO & Recruitment Partners
Sponsors & Biopharma
Mitigate enrollment risk with full clinical visibility and Al-driven validation of inclusion/exclusion criteria across every patient.
Trial Sites
Reduce screen failures and wasted effort with decision-ready summaries built from complete clinical histories and validated against protocol criteria.
Supporting Clinical Research Across The Industry
Why AiSync Reduces
Screen Failures
Most screen failures happen when eligibility is confirmed too late-after time, effort, and budget are already spent.
AiSync moves eligibility confirmation upstream using complete clinical histories and protocol-level validation-not assumptions.
Cut Eligibility Review Time from Hours to Minutes
Identify Exclusion Risks Before Site Engagement
Eligibility Is Proven-Not Assumed
Eligibility decisions are grounded in complete clinical histories, not self-reported or partial information.
Issues Are Identified Before Patients Reach Sites
Complete Clinical Histories Aligned to Protocol
Faster, More Confident Site Decisions
The result: fewer late-stage screen failures, faster enrollment decisions, and less wasted effort across the study.
From Assumed Eligibility → Verified Enrollment
AiSync moves eligibility confirmation upstream—so you can enroll the right patients, faster, with less risk and fewer screen failures.
Partial records
Incomplete data leads to uncertainty
and manual follow-up.
Manual chart review
Time-consuming, resource-intensive,
and inconsistent.
Late-stage failures
Issues are discovered after time, effort,
and budget are already spent.
Assumed eligibility
Decisions made with incomplete information
and inherent risk.
Complete clinical history
Comprehensive data across providers for
a complete patient picture.
AI + protocol validation
Automated, consistent evaluation of inclusion/
exclusion criteria.
Early risk identification
Potential exclusions and gaps are identified
before patients reach sites.
Verified eligibility
Confident, evidence-based decisions
that reduce screen failures.
Protect Budget
Improve Outcomes
Proven in Real Studies
Security & Compliance Built
for Clinical Trials
AiSync is designed as regulated clinical trial infrastructure—
with security, privacy, and auditability embedded into every workflow.
HIPAA-Compliant
by Design
Study-specific authorization workflows and minimum-necessary data handling ensure patient data is protected at every step.
Enterprise-Grade
Infrastructure
Hosted on Microsoft Azure with encryption in transit and at rest, secure access controls, and continuous monitoring.
Audit-Ready for
Sponsors & CROs
Full activity logging, role-based access, and documentation designed to support vendor review and study audits.
HIPAACompliant
Encrypted inTransit & at Rest
Hosted onMicrosoft Azure
BAAs availableupon request
Get In Touch
Get In Touch
Move from Assumed Eligibility
to Verified Enrollment
with complete clinical histories and protocol-level validation.
Enroll the Right Patients
Confirm eligibility early with complete clinical histories.
Reduce Risk & Waste
Identify ineligible patients before they reach your sites.
Accelerate Enrollment
Speed up study timelines with confident decisions.
Where AiSync Fits in the
Clinical Trial Workflow
AiSync operates between prescreen and enrollment-handling the most time-consuming, failure-prone work in the process: study-specific HIPAA authorization and complete medical record collection
AiSync
Multi-Source Record
Aggregation National
Exchanges & Direct Provider
Sponsors
Earlier eligibility clarity.
Fewer late-stage screen
failures.
Recruitment
Partners
Deliver truly qualified
patients backed by
clinical records.
Clinical Trial Sites
Confirm patient eligibility
earlier with complete
records and fewer
failures.
CROs
Predictable workflows
across sites.
Fewer downstream
surprises.
Summaries
Mitigate Enrollment Risk. Accelerate Clinical Trials.
Al-powered aggregation of complete clinical histories from any source (including individual providers, National Exchanges, labs, imaging, pharmacy, and more) -enabling protocol-aligned eligibility verification and faster, more confident enrollment decisions.)
Complete Clinical Data
Aggregates records across multiple sources for a comprehensive patient view.
Protocol-Aligned Validation
Al evaluates inclusion/exclusion criteria and flags risks early.
Decision-Ready Output
Concise clinical summaries that drive confident decisions faster.
How It Works
How AiSync Works
National HIE/QHIN/EMR
Digital pulls where available
Targeted Provider Records (HIPAA)
Manual + multi-provider outreach
AiSync
Enrollment Intelligence Engine
- Record normalization
- Protocol mapping
- Eligibility risk flags
Decision-Ready Outputs:
Key Benefits:
Early Eligibility Clarity
Eligibility risks surface earlier - before time, effort, and budget are spent at sites.
Fewer Screen Failures
Eligibility decisions are informed by complete national HIE/QHIN/EMR and provider medical records, not assumptions.
Protocol-Aligned Clinical Summaries
Records are structured and summarized against protocol criteria, not delivered as raw charts.
Reduced Site Burden
HIPAA management and record retrieval are handled upstream - minimizing manual site effort.
Cleaner Workflow Across Teams
Sponsors, CROs, recruitment partners, and sites work from the same structured, decision-ready output.
Supports Any Therapeutic Area
The same workflow scales across protocols - especially data-heavy or high screen-failure studies.
Workflow Steps:
1
Pre-Screened / Identified Patient
A potential patient has been identified by a site, sponsor, or recruitment partner and referred into the study workflow
2
HIPAA Authorization (Study-Specific)
AiSync generates a patient- and study-specific HIPAA authorization and manages delivery and signature.
3
Medical Record Retrieval (Study Specific)
Only the medical records required for the study are retrieved across all providers and any systems, Aggregation from any provider and in any format (no limits).
4
AiSync Clinical Summary
Aggregated records are normalized and summarized into protocol-aligned clinical insights based on inclusion and exclusion criteria.
5
Secure Delivery to Site
Clinical summaries and supporting records are securely delivered to the site via the AiSync platform or Partner API.
Why AiSync?
Complete Coverage - Not Partial Data
Eligibility Decisions Happen Earlier
Designed for Multi-Provider Reality
Decision-Ready, Not Data Dumps
Minimal Site Involvement
Scales Across Studies and Therapeutic Areas
What that experience delivered
Measured outcomes driven by early eligibility confirmation.
Significant Conversion Gains
Earlier Confirmation
56% Reduction
Reduction in screen failure rates through early, record-based eligibility validation (e.g. 18:1 down to 4:1)
Material Efficiency Gains
Meaningful reduction in marketing and recruitment spend by eliminating late-stage, ineligible patients.
Security & Compliance
AiSync is built as regulated clinical-trial infrastructure – with security, privacy, and auditability embedded into every workflow.
Data Privacy & HIPAA Alignment
- Study-specific, patient-specific HIPAA authorization workflows
- Minimum-necessary data handling by protocol
- PHI access restricted to authorized study personnel
Enterprise-Grade Cloud Infrastructure
- Hosted on Microsoft Azure with enterprise security controls
- Encrypted data at rest and in transit
- Secure isolation of study and customer data
Access Controls & Auditability
- Role-based access controls (RBAC)
- User authentication and permission management
- Full audit logging of record access and activity
Operational Security Practices
- Secure record ingestion and storage workflows
- Controlled data retention aligned to study requirements
Business Associate Agreements (BAAs)
- BAAs executed with partners and customers as required
- Incident response and monitoring procedures in place
Built for Vendor Risk Review
- Designed to support CRO and sponsor security assessments
- Documentation available to support due diligence and onboarding
- HIPAA-aligned workflows
- Enterprise-grade Azure infrastructure
- Role-based access, audit logging, and encryption
- Business Associate Agreements in place
Ready to remove the bottleneck?
Whether you’re a Sponsor, CRO, or Patient Recruitment partner, AiSync integrates cleanly into your workflow and removes friction where it matters most.